“Reimburse” means, you pay for something then later we give you the money for that purchase.
We only reimburse models for some expenses, under some circumstances – see, Expenses we cover (and btw, Expenses you must pay for yourself).
For expenses we reimburse you for, this is the process for claiming that reimbursement.
When to do this
After the shoot block is complete and you are back in your home city, lay out all the receipts clearly showing the date and amount.
Best to do it promptly, so we can send payment with your shoot fees in one lump sum (this will reduce bank fees for you).
How to prepare this info
Take a single photograph with your smartphone (or similar) from directly above, showing all receipts for this trip.
Only include receipts for things that are on our list of things we reimburse for (see expenses we cover, unless we have specifically emailed you about an exception to those). If you have a question, ask us on model.application@abbywinters.com, before continuing (otherwise, your payment will be delayed).
Make sure the text is readable in the image when zooming in. If you have so many receipts that the text is not readable in one image, dividing them into two groups and making two images is fine.
Name the image(s) meaningfully – your eight-digit MDB ID is best, this appears in the subject of most emails we send you. Name the files like this:
10327351 receipts for reimbursement June 2023.jpg
How do I provide this to you?
This will not apply to most models, but if you have a business set up for your modelling work and want to invoice us, see Invoicing abbywinters.com BV for what to do with these receipts.
Otherwise, send an email to model.application@abbywinters.com (or other email address, if you’ve been asked to), attach the image(s), tell us the total amount.
Things not to do:
- Don’t send us a few receipts each day!
- Don’t send us 20 images, one of each receipt!
Give us alllll the info in one go. Please. 🙏
Note we no longer require receipts for Transfers (eg, for public transport). See Transfer Allowance for more info.
What happens then?
When we receive your message, we’ll start an internal process for you to be reimbursed. If there are discrepancies, we’ll message you about them and get them clarified first.
If it’s all good, you’ll receive a “Non-Shoot Payment Event” notification (by email and SMS), asking you to check that we’re paying the right amount, and you’ll be able to select the payment method. Once you confirm that, we’ll send out your payment, usually with any other shoot fees due, as a lump sum.
If you are invoicing us, we’ll review your invoice, make sure it complies with our requirements and make sure our records match. Then, we’ll queue your invoice for payment on the next Wednesday (if we received it by midday Monday – otherwise, it’ll be queued for Wednesday next week).
